Six Sayings That Support Stewardship

April 10th, 2017 by jtubbs

Excerpt from Zingerman’s Guide to Good Leading, Part 2: Being a Better Leader.

Throughout this work, I’ve adopted a few sayings and techniques that help me to get past my initial desire to be right or run roughshod over the person I’m negotiating with, and that help get the two of us to a quicker and better outcome with a lot less stress en route. While none are guaranteed to work management magic, all six have been hugely helpful to me. On the chance that they might be of value to you, too, here they are.

a. When furious, get curious.

Paul taught me this one twenty-five years ago. I use it all the time, almost always with great results. The more frustrated I get, the more I try to make myself ask questions.

b. Curiosity is the antidote to awkwardness and antipathy.

No matter how uncomfortable things may seem when we start, the more curious I can make myself, the sooner I get past my own problems and am able to hear what the other person is saying.

c. Active listening is essential.

It doesn’t mean I have to agree, but I do need to make sure I’ve heard what they’re saying and actually understand their message as they mean it to be understood.

d. Get on the same side of the problem as the person you’re negotiating with.

If we talk as if we’re at odds, conflict almost always ensues. But when we work together to attack the problem, we can usually come up with a creative solution.

e. When in doubt, take a time out.

They work for kids, and I think they work just as well for everyone else, too.

f. Never act in anger.

You can (and will) certainly be angry. Just don’t make decisions and act on them while you’re angry!

 Zingerman’s Guide to Good Leading, Part 2: Being a Better Leader
Secret 24 


Estar Dispuesto A Romper Las Reglas

March 31st, 2017 by jtubbs

Muchas veces los empleados dejan de seguir las reglas una y otra vez, ¡excepto el único día en que no queremos que lo hagan porque la regla obviamente estaba mal! ¿Le pasó esto alguna vez? Es un patrón repetitivo que… para serles franco, ¡me enfurece! Los reglamentos establecidos por el bien de seguir las reglas con frecuencia castigan a clientes inocentes que no tienen por qué estar al tanto de nuestros sistemas. Por eso, a pesar de que queremos que nuestro personal se rija por nuestras “reglas”, también queremos que piensen por sí mismos, que tomen decisiones en el contexto de la “Gráfica sobre la perspectiva del negocio” y que entiendan y actúen en base a la realidad, en la que a veces tenemos que romper las reglas o ignorar un sistema para poder atender mejor a nuestros clientes.

Una manera de combatir esto es recordarles a todos los empleados que nuestros sistemas y reglas se establecen sólo para ayudar a ofrecerles efectivamente un servicio de excelencia a nuestros clientes. Y cuando lo necesiten, queremos que rompan las reglas con el fin de dar un mejor servicio. Nos referimos a esto específicamente en nuestros Principios Guía: “Entendemos que nuestras acciones tienen gran impacto en nuestros clientes. Nos reservamos la flexibilidad de hacer excepciones a ciertas reglas cuando sea el cliente quien se beneficie con ello. No hacemos responsables a nuestros clientes por no conocer nuestros sistemas”.

Lo que esto significa en la práctica es que le pedimos específicamente a nuestro personal que esté listo para romper las reglas con el fin de darles un mejor servicio a los clientes. Sabemos que cada regla tiene su excepción, y lo último que queremos hacer es tratar a nuestros clientes según la ley de los promedios. Por el contrario, cada cliente quiere un servicio especial. De hecho, le pedimos específicamente a nuestros empleados que busquen la forma de “¡sólo decirles que sí!” a los clientes si ven la forma en que podamos satisfacer sus necesidades (ser creativos en este sentido).

¿Cómo se traduce esto en la práctica?

Tenemos un cliente que va al “Deli” todos los sábados. No es el tipo más fácil de tratar. Tiene muy buen gusto y es muy exigente; sabe muy bien lo que quiere o lo que no quiere en un día determinado. A menudo, lo que tiene ganas de comer no está en el menú. Pero en vez de leerle las reglas, las hemos ajustado para adaptarlas a sus necesidades. Sólo un gerente toma su orden. Un gerente o un supervisor es siempre quien la prepara. Es por ello que ya hace 15 años que regresa sábado tras sábado. Y como es muy expresivo con lo que piensa, yo sé que anda diciéndole a la gente que debieran venir a Zingerman’s también para tener una buena experiencia.

Being Willing to Break the Rules

Have you ever had the experience that staff members will fail to follow the rules over and over again, except for the one time that you didn’t want them to follow the rules because the rules were obviously wrong? It’s a repetitive pattern that…well, to be blunt, makes me crazy! Policies adhered to for the sake of rule-following frequently punish innocent customers who weren’t up to speed on our systems. So, while we certainly want our staff to adhere to our “rules,” we also want them to think for themselves, to make decisions in the context of the Business Perspective Chart, and to understand and act on the reality that sometimes we have to break the rules or ignore the systems in the interest of taking care of our customers.

One way we work to combat this is to remind everyone who works here that our systems and rules are only set up to help to effectively get great service to our customers. And that when they need to, we want our staff to break the rules in order to give better service. With this in mind, we specifically address this in our Guiding Principles by saying that, “We understand that our actions have an impact on our customers. We retain the flexibility to make exceptions to our rules when it is in the best interests of our guests to do so. We do not hold our guests responsible for not being familiar with our systems.”

What that means in practice is that we specifically ask our staff to be ready to break the rules in order to give better service to customers. We know that there are exceptions to every rule, and the last thing we want to do is handle our customers based on the law of averages. To the contrary, every customer wants special service. In fact, we specifically ask staffers here to find a way to “Just say yes!” to customers if there’s any way we can possibly meet their needs (think out of the box here).

What does this look like in practice?

We have one customer who comes into the Deli every Saturday. He’s not the easiest guy in the world to deal with. He has very good taste and very high standards, and he’s very particular about what he wants—or doesn’t want—on any given day. Often, what he’s in the mood for isn’t on the menu. But instead of reading him the rules, we’ve adjusted the rules to fit his needs. Only a manager takes his order. A manager or a supervisor always prepares it. As a result, he’s been coming back Saturday after Saturday for probably 15 years now. And because he’s very vocal about his feelings, I know that he’s out in the community telling people why they too should come and experience Zingerman’s.

Extracto de Guía Para Un Servicio De Excelencia

Excerpt from Zingerman’s Guide to Giving Great Service


3.14

March 14th, 2017 by jtubbs

Cretan “Hand Held” Pies

Happy Pi(e) Day, everyone! Here’s a little pie recipe that was created for Zingerman’s Guide to Good EatingMany chapters and recipes end up being left behind in the editing process of a book like this, which leaves us with a file of extra bonus material! This recipe is a particularly yummy savory effort to serve alongside your favorite fruitful pies today. Wonderful little pies that you can serve at almost anytime of the day. If you’re using them for hors d’oeuvres or snacks you can make smaller pies; for main courses the larger size will work well. You can also eat them for breakfast drizzled with some good thyme honey.

Pastry

1 1/2 cup all-purpose flour

1/2 teaspoon sea salt

1/3 cup plus 2 tablespoons extra virgin olive oil, preferably Greek

1/4 cup milk, kept very cold

Additional olive oil for brushing over pies

 

Filling

5 ounces Greek feta, crumbled

3 tablespoons finely chopped green onion, green part only

2 tablespoons chopped fresh mint

1 tablespoon chopped Italian parsley

1 egg, lightly beaten

1/4 teaspoon cracked black Telicherry pepper

1/8 teaspoon grated nutmeg, preferably freshly ground

 

Preheat oven to 425° F.

 

For Pastry:

Combine the flour and salt in a medium bowl.

In a second, smaller bowl, whisk the olive oil and milk together. Make a well in the flour and slowly pour the milk/oil mixture into the center. Using your hands slowly mix the flour with the liquids until the dough forms.

Knead the dough for a few minutes. Let rest, wrapped in plastic wrap or covered with a damp towel while you’re making the filling.

For the filling:

Gently combine all the filling ingredients together in a small bowl. Taste for salt, pepper, and nutmeg and add more if you like.

To assemble:

Roll out the dough thinly on floured surface. Cut 5-inch rounds out of the dough. Fill the center of each round with 2 tablespoons of the cheese mixture.

Fold the dough over the filling to form half moons, then pinch or crimp the edges with a fork. (To make smaller pies use a 3 inch round and only 1 tablespoon of filling per pie.)

Brush the top of each pie with a little olive oil.

Bake in 425°F oven on an ungreased baking sheet for 20 minutes or until the pies are golden brown all over.

Makes 4 to 6 large pies, 10 to 12 mini pies

 

 


Go the Extra Mile!

February 27th, 2017 by jtubbs

To give great service, we believe it’s more than engaging the guest and getting them what they’re looking for. To give great service, we add a step we call “going the extra mile.”

Going the extra mile at Zingerman’s means doing more than the guest has asked for—actually exceeding their expectations. Going the extra mile makes our customers leave their interactions with us thinking, “Wow! That was really nice.” And, we know from experience, it makes an enormous difference in the quality of the customer’s experience.

There are countless things we can do in the food business to go the extra mile for our customers. At Zingerman’s, they might include:

  • Giving a taste of a new item to a regular customer.
  • Sending an article to a client about their field of work.
  • Calling a customer back a few days after they received their order to follow up on the effectiveness of the work we did for them.
  • Adding a sample of something extra to an order.
  • Sending a hand-written “thank you” note or email to a customer.
  • Carrying a customer’s bag to their car.

This is all simple stuffPhysically, it’s usually the easiest part of the processBut because we—not the customer— have to come up with what it means to go the extra mile for the guest, it’s often the most challenging part of the process, mentallyIf the guest asks for something, simply filling their request does not qualify as an extra mile.

Ultimately, I think these extra miles bring that little something extra to our serviceIt’s the stuff that sets us apart from our countless competitors and that keeps our customers coming back for more positive Zingerman’s Experiences.

Zingerman’s Guide to Giving Great Service

Guía Para Un Servicio De Excelencia


Enhance the Quality of Your Relationship with Time

February 14th, 2017 by jtubbs

Secret 37 in Zingerman’s Guide to Good Leading, Part 3: A Lapsed Anarchist’s Approach to Managing Ourselves takes a look at how we perceive and use our time. We shared a tip from this essay a while back, and on this Valentine’s Day, we’re sharing the first of four principles discussed in the book about our relationship with time. 

1. Devote Meaningful Time to Time

If the main focus of all this timely activity is to develop a more positive relationship with time, then the first place to start, as with any relationship, is by devoting some quality time to it. Seriously, how many really rewarding relationships of any sort have you had that you didn’t devote meaningful time to?

Getting to know time, quite simply, takes time; if your connection with your kids, your significant other, your work, or anything else you care about were merely something you squeezed into the spare moments that may crop up here and there, the quality of that relationship wouldn’t likely be very good. The same is true with time. Treat it like an unwanted stepchild, and the odds are that tension, frustration, and trouble are pretty sure to follow suit.

Building a good relationship with time feels, to me, a lot like what it takes to work out effectively. We all know that we won’t get in shape by worrying about our health; nor will we improve our relationship to time by lamenting how little of it we have. Making time for either is rarely urgent, but it’s almost always helpful. Even if it’s awkward in the moment, you’re pretty sure to feel far better in the long run. We get away with not doing either when we’re young, but the older we get, the more we have going, the harder it is to move forward in a healthy way without making some commitment to do better. There are always about eight hundred good reasons not to work out on any given day, but everyone knows that we’ll feel better for it if we do. The work we invest in exercise usually results in increased energy going forward, better grounding, better health, and lower stress. The same is true for time; put some time and effort in up front, and pretty soon you’ll bring better energy and efficiency to almost everything else you do. And whether it’s working out or spending time on time, once you get used to it, it’s unlikely you’ll go back to the haphazard ways of old.

One of the most effective ways I’ve learned to spend time on time is by engaging in reflection. Taking a few minutes to look back on what’s happened, to assess what your actions have attained, how they correlated with your intentions, and how you felt about the whole thing, can be a great help. If we don’t know what’s worked well and what’s been less than ideal in the way we’ve managed our time to date, it’s tough to make major improvements going forward.

In essence, I suppose, it’s a self-review on how you spend your time. Since you’re ultimately your own boss, it’s up to you to manage the messages you send yourself. We also need to take time to consider the time to come. How much time is left in the day? In the month? In the year? In our lives? What do you need to erase from the to-do list in order to give yourself a good shot at completing what you want to get done? Is there anything really meaningful we want to add to our list before time, for the period we’re considering, comes close to running out?

The journaling I do every morning helps me get my mind around what I need to do for the day, how I’m feeling, what I’ve done, what I appreciate, what’s happened around me, and what I see coming up on the horizon. As I put down random thoughts and feelings, I’m pretty much always reminded of something I want to do, someone I want to appreciate, or something I can positively contribute that wasn’t in my mind when I began writing. When I start to worry about running out of time, I try to quiet my mind—I know that worrying is energy expended unproductively. Attempting to appreciate each moment and everything in it has helped me significantly—it’s turned my relationship with time into a positive, rewarding experience I like being part of, rather than an effort to escape from someone else’s idea of a rat race.


The 3 and Out Rule

February 7th, 2017 by jtubbs

An excerpt from Zingerman’s Guide to Good Leading, Part 1: A Lapsed Anarchist’s Approach to Building a Great Business, Secret #13.

This is an internal mechanism that I’ve come to use regularly, and, in writing this piece, realized I should share more actively. When I’m having a really rough day (which of course happens) positive appreciation is the easiest way I know to turn things around. Appreciate, appreciate, appreciate… the old baseball saying “three and out” actually works pretty well and it’s kind of catchy. So I think I’m going to officially adopt it right now: When in doubt, three and out.

The amazing thing is that by the time I’ve gone and appreciated at least three folks, it’s literally almost impossible for me to still be in a bad mood. And in the process of turning my own day around, I’ve contributed something small but upbeat to those with whom I’ve interacted. They in turn are more likely to do the same for others. And in the end, everyone—the organization, the staff, the customers, and the community—will all be better off for it.

Secret 13: Creating a Culture of Positive Appreciation

Part 1: A Lapsed Anarchist’s Approach to Building a Great Business